Project Integration Management

InitiatingPlanningExecutingMonitoring & ControllingClosing
Integration ManagementDevelop Project CharterDevelop PMPDirect and Manage project workMonitor and control project work, Perform Change ControlClose project or phase

This knowledge area addresses the aspects that connects and coordinates the other knowledge areas through the project’s phases. The key aspects are:

Illustrative Content in a Project Charter: Organizations create their own template and guidelines for preparation of the charter considering their context, learning and best practices.

  • Project Title and Date of authorization
  • Sponsor, PM Name & Contact
  • Stakeholders
  • Project Planned Start & Finish Date
  • Key Milestones
  • Budget Summary
  • Project Success Criteria
  • Approach (Project Management, Software Engineering and Functional/Technical)
  • Roles & Responsibilities
  • Sign-off and Comments

Typical contents of a Project Management Plan (PMP)

  • Introduction: Title, Include Sponsor, PM, Deliverables, References, Link to terms and acronyms
  • Purpose/Description
  • Stakeholders: List of stakeholders, their role in a matrix Eg. RASCI
  • Approach: Project Management, Software Engineering and Functional/Technical processes and controls
  • Scope Management Plan: Requirements, Deliverables, Change Control Management (CCB)
  • Schedule & Time Management Plan: Milestones, Project Schedule, Dependencies, Reforecast criteria
  • Cost Management: Planned Cost, CCB, Reforecast criteria
  • Quality Management: Quality Assurance; Quality Control; Quality Goals
  • Human Resources Management: Team Members, Roles & Responsibilities
  • Communications Management: Mechanism for communication within team and with external entities like stakeholders
  • Risk Management: Risk Log <Link to risk register (in a tool or in a file)>
  • Issue Management: Issue Log <Link to issue register (in a tool or in a file>
  • Procurement Management Procurement plan, Change Management, Closure criteria
  • List of References

Activity: Create a Project Charter and a Project Management Plan (PMP) for the below scenario (Use the template in the above sections)

HealthPlus Clinic, a mid-sized healthcare facility, is struggling with long patient wait times and inefficient manual appointment scheduling. To improve patient experience, the clinic’s management has decided to develop an Online Appointment System that allows patients to book, reschedule, and cancel appointments through a web and mobile platform. The system should integrate with the clinic’s existing patient database, send automated reminders, and generate reports for doctors and staff. The project must be completed within four months with a budget of $50,000. The team consists of a Project Manager, Business Analyst, Software Developers, UI/UX Designer, and a Tester. Key stakeholders include doctors, administrative staff, and patients. The clinic’s management expects a seamless transition from the manual system and minimal disruptions. Potential risks include data security issues, system integration challenges, and user adoption.

References

Schwalbe, K. (2016). Information technology project management. Cengage Learning.